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POLICY ON PROTECTION OF PERSONAL INFORMATION
Privacy Policy
SWCC Corporation ("we," "us" or "our") has established this Privacy Policy to specify the purposes of use of your personal information and other information to be disclosed.
We will comply with laws and regulations and acquire, use and manage personal information properly with an awareness of the importance of personal information.
- 1.Compliance with Laws and Regulations
- We will comply with laws, regulations and other norms concerning personal information and with our Rules for the Protection of Personal Information. When it is necessary to use personal information beyond the scope of the purposes of use that have been clearly indicated to you or published in advance, we will notify you of the new purposes of use in advance. If you do not consent to the new purposes of use, you may reject the use of your personal information for these purposes at your discretion.
- 2. Clear Indication of Purposes of Use and Prohibition of Use for Unintended Purposes
- When we receive personal information from you, we will notify you of the purposes of use of the personal information or publish them in advance, and we will then use the personal information within the scope of these purposes. When it is necessary to use personal information beyond the scope of the purposes of use clearly indicated or published in advance, we will notify you of the new purposes of use in advance. If you do not consent to the new purposes of use, you may reject the use of your personal information for these purposes at your discretion.
- 3.Purposes of Use
- We will use personal information for the purposes set out below in line with the type of personal information handled.
| Type of personal information | Purposes of use |
|---|---|
| ·Personal information of our customers | ·Receipt and placement of orders for products, delivery, communication, arrangements, the implementation of business and other procedures necessary to fulfill contracts between customers and SWCC Corporation ·Provision of information about or supply of products, services, exhibitions and events related to our current or future businesses |
| ·Personal information of our present and former employees | ·Various procedures and inquiries regarding social insurance, labor insurance or other personnel and labor management matters ·Various procedures for the calculation of wages, remuneration, welfare, etc. ·Acquisition of health information from medical institutions or health insurance associations and other health management ·Consideration of staff assignment and other personnel and labor management and procedures associated with changes in personal or family information ·Provision of information and communication concerning gatherings of retired personnel ·Communication in the event of an emergency ·Provision of information on the state of the company and information and communication regarding recruitment |
| ·Personal information provided using the contact form on our website | ·Processes for handling inquiries and responding to them ·Provision of information, etc. about products that we deal with in our current or future businesses ·Provision of information about or supply of services, exhibitions and events and various communications concerning arrangements, consultation, business negotiations, etc. |
| ·Personal information about shareholders | ·Exercise of rights and performance of obligations under the Companies Act ·Provision of different benefits from us in line with the status of the shareholder ·Implementation of different measures to smooth relationships between our shareholders and us as constituents of a corporation and a corporation ·Management of shareholders, including the creation of data about them in accordance with predetermined standards based on laws and regulations |
| ·Personal information of applicants for jobs we are offering | ·Consideration of whether or not to hire applicants, dispatch of employment-related documents, hiring procedures, etc. ·Provision of information on the state of the company and information and communication regarding recruitment |
- 4.Provision of Personal Information to Third Parties
- We will not provide your personal information to any third party except in cases where you have consented to this or where laws or regulations require the information be provided.This does not apply in cases where we commission a third party to handle personal information within the scope necessary for the fulfillment of the purposes of use, where personal information is provided in association with a business succession due to a merger or other event, or where personal information is jointly used in accordance with laws and regulations.
- 5.Provisions Concerning Joint Use of Personal Information
- We may jointly use personal information we acquire as stipulated below.
(1) Items of personal information that can be jointly used
Address, name, company name, phone number, email address and inquiries
(2) Scope of the entities able to jointly use the information
The SWCC Group companies, including us
(https://www.swcc.co.jp/jpn/company/group.html)
(3) Purposes of joint use
The purposes of use specified in personal information of our customers and personal information provided using the contact form on our website in 3. Purposes of Use
(4) Party responsible for the management of jointly used personal information
SWCC Corporation
JMF Kawasaki 01, 1-14 Nisshin-cho, Kawasaki-ku, Kawasaki-shi, Kanagawa 210-0024
Tetsuo Komata, Executive President and Representative Director (CEO)
- 6. Disclosure of Information about Personal Data Held
- The information to be disclosed about personal data we hold is as follows.
(1) Our name and name of our representative
SWCC Corporation
JMF Kawasaki 01, 1-14 Nisshin-cho, Kawasaki-ku, Kawasaki-shi, Kanagawa 210-0024
Tetsuo Komata, Executive President and Representative Director (CEO)
(2) Purposes of use of personal information
As specified in 3. Purposes of Use above
(3) Procedures for requesting notification of the purposes of use, etc. and the contact for complaints Refer to 7. Points of Contact below.
(4) Security management measures implemented
Our security management measures are outlined as follows.
| Item | Outline |
|---|---|
| Formulation of a basic policy | We strictly protect personal data in accordance with the Rules for the Protection of Personal Information and with the Privacy Policy. |
| Establishment of rules on the handing of personal data | We appoint management representatives, department managers and other personnel to handle personal data, and we properly handle personal information in accordance with the Rules for the Protection of Personal Information. |
| Systematic security control measures | We clarify the functions and duties of the management representatives, department managers, officers and employees and establish a system for communication and responding in the event of an incident or other problem. |
| Human security control measures | We monitor officers and employees as appropriate and necessary and rigidly ensure that they properly handle personal data. |
| Physical security control measures | We strictly control personal data using passwords, locks and other means to prevent it being leaked. |
| Technological security control measures | We implement measures including measures to properly control access to information systems on which personal data is handled. |
| Understanding of external environment | When personal data is handled in any foreign country, we gain a proper understanding of the systems in that country and implement measures necessary for security management. |
- 7. Points of Contact
- Our points of contact and procedures concerning personal information are as follows.
(1) Point of contact for complaints and similar matters
Legal Group, Legal & Compliance Department, SWCC Corporation
JMF Kawasaki 01, 1-14 Nisshin-cho, Kawasaki-ku, Kawasaki-shi, Kanagawa
TEL: 044-223-0521
* The line is open from 9 a.m. to 5 p.m., except on Saturdays, Sundays, national holidays and our non-business days, including the year-end and New Year holiday.
* You can also contact us using the contact form on our website.
To go to the contact form, please click here.
(2) Contact for requesting notification of purposes of use, etc.
When you wish to be notified of the purposes of use of personal information, have the personal information disclosed to you, corrected, added to or deleted (hereinafter collectively "modification," have us suspend our use of personal data or our provision of it to third parties regarding the personal data we possess or records on provision to third parties, we ask that you fill out our form to request the disclosure of personal information, etc. with the necessary information and send it to the contract address specified below.
Our request for the disclosure of personal information, etc. form can be downloaded from the link below, or it will be sent to you if you contact the point of contact stated in 7(1) to request it.
Our Request for the Disclosure of Personal Information, etc. Form
| Mailing address | Legal Group, Legal & Compliance Department, SWCC Corporation JMF Building Kawasaki 01 1-14 Nisshin-cho, Kawasaki-ku, Kawasaki-shi, Kanagawa 210-0024 Japan |
|---|---|
| Necessary documents | A document identifying the sender of the Request for the Disclosure of Personal Information, etc. Form (and a document identifying the proxy if the request is submitted by proxy) |
| Fees | Requests for notification of the purposes of use of personal data we possess or for the disclosure of personal data possessed or records on its provision to third parties: ·To receive our response in writing, there is a fee equivalent to the actual postage for ordinary registered mail with certification of delivery (For details of this fee, see the document explaining request procedures.). ·There are no fees for receiving our response by electromagnetic means when we are capable of handling this method of disclosure. If your desired method of disclosure requires us to incur substantial expenses or when it is difficult to disclose information using this method, we will disclose the information in writing. In this event, you will be charged a fee equivalent to the actual postage for ordinary registered mail with certification of delivery. No fees will be charged for requests for the modification, suspension of use or deletion of personal data we possess or the suspension of its provision to third parties. |
| Notes | ·It takes about two weeks from the moment when we have all of the necessary documents in complete forms or when any unclear information has been confirmed to our sending our response. If more time is required, we will inform you. ·Our responses regarding notification of our purposes of use or the disclosure of personal data possessed or records on its provision to third parties will be sent by ordinary registered mail with an ID confirmation delivery service to the address stated in your identification document. ·Our response to a request made by your legal representative will be sent to your legal representative. ·Our response to a request made by your agent be sent to you at the address stated in your identification document, not to the agent. ·You are asked to pay the cost of the postage of mail addressed to us and other expenses. |
- 8,Construction of a Personal Information Protection System
- We implement reasonable security measures to address risks related to personal information such as unauthorized access, leakage, loss, destruction or falsification. We construct, operate, constantly review and improve our personal information protection system.
- 9.Other
- (1) We may revise the Privacy Policy in response to changes in laws, regulations and other norms to protect your personal information. If it is revised, we will publish the details of the revision on our website.
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